HR and Admin Associate

Job Title: HR and Admin Associate

Location: Vaughan, Canada

Job Summary:

The HR and Admin Associate will be responsible for providing support to the HR and administrative functions of the pharmaceutical industry. This includes managing employee data, coordinating recruitment activities, and assisting with administrative tasks such as scheduling meetings and managing office supplies. The HR and Admin Associate will also work closely with internal teams to ensure that all HR and administrative processes are executed efficiently and accurately.

Key Responsibilities:

  • Manage employee data, including maintaining accurate records, updating employee files, and managing HR-related documentation
  • Coordinate recruitment activities, including posting job openings, scheduling interviews, and conducting reference checks
  • Assist with onboarding and offboarding processes, including coordinating orientation sessions and conducting exit interviews
  • Respond to employee inquiries and provide guidance on HR policies and procedures
  • Coordinate office operations, including managing office supplies, scheduling meetings, and providing administrative support as needed
  • Manage employee benefits programs, including health and wellness benefits and retirement plans
  • Continuously seek to improve processes and provide feedback to internal teams to optimize HR and administrative functions


  • Bachelor’s degree in Human Resources, Business Administration, or a related field
  • 2+ years of experience in HR and administrative support
  • Strong knowledge of HR policies and procedures
  • Excellent communication and interpersonal skills, with the ability to work collaboratively with internal and external stakeholders
  • Proficient in Microsoft Office, particularly Excel and Word

Working Conditions:

The HR and Admin Associate will primarily work in an office environment. This role may require occasional travel within Canada.


Apply now